Litigation Secretary (Senior-Level)

Location: La Jolla (UTC Area), San Diego, CA
Schedule: Full-Time | Hybrid (2 days onsite / 3 remote after onboarding)
Salary Range: $85,000 - $114,321 + Benefits

About the Role

A premier international labor and employment law firm is seeking an experienced Litigation Secretary to join our San Diego (UTC/La Jolla) office. This is a key support role responsible for ensuring seamless litigation operations while delivering exceptional service to attorneys and clients.

We are looking for a highly organized, detail-oriented professional with strong state and federal civil litigation experience, excellent technical skills, and a proactive, team-oriented mindset.

Key Responsibilities

• Prepare, revise, and format legal documents including briefs, pleadings, discovery, and correspondence
• Handle state and federal court filings (e-filing required), ensuring compliance with applicable rules
• Proofread all documents for accuracy, formatting, and completeness prior to filing or distribution
• Maintain and organize client files and document management systems
• Manage attorney calendars (Outlook and Milana), including deadlines, hearings, and appointments
• Perform docketing functions, including tracking and calendaring litigation deadlines
• Coordinate depositions, court reporters, videographers, and hearing schedules
• Schedule hearings with court clerks as needed
• Arrange attorney travel and logistics
• Process time entries, ensuring proper litigation code usage
• Prepare and track expense reimbursements and mileage
• Provide professional telephone and administrative support to assigned attorneys
• Review vendor invoices and submit accurate payment requests

Required Qualifications

• Minimum 5+ years of litigation secretary experience (required)
• Strong background in state and federal civil litigation (California experience required)
• Comprehensive understanding of the litigation lifecycle, including discovery
• Demonstrated experience with:
  • E-filing systems (state & federal)
  • Docketing and calendaring deadlines
  • Preparing document shells, finalizing filings, and locating court rules
• Advanced proficiency in:
  • Microsoft Office (Word, Outlook, Excel, PowerPoint)
  • Document management and time entry systems
• Familiarity with tools such as:
  • Lexis Nexis, PACER, ECF
  • Aderant Milana (CompuLaw-based calendaring)
  • iManage, NetDocuments, Best Authority (a plus)
• Ability to create Tables of Contents and Tables of Authorities
• Strong proofreading, organizational, and multitasking skills
• High level of professionalism, adaptability, and willingness to learn (teachability)

Preferred Qualifications

• Experience in Labor & Employment litigation
• College degree (preferred, not required)

What We're Looking For (Top Priorities)

1. State & Federal Civil Litigation Expertise
   • Ability to prepare document shells, finalize pleadings, and apply court rules (especially California rules)
2. Docketing & Calendaring Proficiency
   • Accurate tracking and management of litigation deadlines
3. Teachability & Flexibility
   • Strong willingness to learn new systems, processes, and adapt in a fast-paced environment

Work Environment

• Hybrid schedule: 3 remote days / 2 in-office days (UTC area)
• First month fully onsite for onboarding and training
• Consistent remote work schedule required thereafter

Benefits

• Comprehensive health, dental, and vision insurance
• 401(k) with profit sharing
• Generous paid time off and holidays
• Collaborative, supportive work environment